Program and Sales Assistant
35 hours/week, Tuesday – Saturday
Pay: $30,000 – 33,000
Clay Art Center seeks a Program and Sales Assistant to work in our vibrant non-profit ceramic art organization in Port Chester, New York. We are looking for a person with excellent people skills to operate the front desk with the day to day tasks of sales and student registration. Be the first person that our customers/students see and hear on a daily basis. This position requires individuals to be detail-oriented, organized, and possess excellent people skills. Must have a working knowledge of applications including Microsoft Office, QuickBooks, Salesforce (database management) and website management. Language proficiency in Spanish is a plus.
Details of the job:
Programs – Responsible for registering students and managing student activities for all educational programs
● Manage student class and workshop registration
● Update and maintain class, party, and private instruction schedules
● Process, deliver and manage student credit logs for payment of supplies
● Assist in coordination of private instruction sessions and clay parties
● Manage classroom tools and office supply ordering and inventory
Communications – Responsible for timely communications with students & visitors via email/phone & in person.
● Answer phones and greet visitors, guests, or customers in a professional manner daily
● General customer care, including giving tours of facility when needed
● Update website for classes, programs, and other pages
Gallery Shop Management
● Handle gallery and shop sales
● Maintain upkeep of display in shop
● Attend gallery openings and events as needed
Exhibitions
● Assist Exhibitions Manager with exhibition related programs
Benefits: Health Insurance, vacation and sick days, opportunity to take a free ceramics class.
Application instructions: Please send resume and cover letter with the subject line Program and Sales Assistant to [email protected]. No phone calls please.
Posted October 31, 2019
Program Director
Full-time
Salary: $45,000-60,000
Do you love clay? Do you believe everyone deserves access to the arts?
Clay Art Center, a nationally recognized non-profit center for the advancement and practice of the ceramic arts, seeks a dynamic educator and program administrator to lead Clay Art Center’s Programs. Reporting to the Executive Director, you will be responsible for managing onsite adult and youth education and work in partnership with area schools, community centers and organizations to provide access to the ceramic arts for the community’s economically disadvantaged youth, teens and older adults, and for those with special needs. The Program Director also oversees special projects such as mosaics and youth symposia. The Program Director is responsible for each program’s content, budget, and growth.
Specific responsibilities include:
Program Development:
• Direct, expand and deepen existing community arts and youth programs and develop new partnerships.
• Develop, implement and grow adult educational programs, including one-time and weekly classes, private lessons, independent study and clay parties
• Hire and supervise community arts and youth/summer camp instructors. Provide opportunities to develop teaching skills.
• Hire and manage instructors, and produce teacher contracts each session. Conduct 3 teacher meetings per year
• Manage the scholarship program for summer camp and youth classes.
Education Programming:
• Curate and coordinate a calendar of workshops, collaborating with Exhibitions Manager; implement workshops
• Oversee enrollment and manage communications to address low enrollment and ensure student prospects are being attended to in a timely manner
• Ensure classrooms are adequately equipped to fulfill needs of program, working with Studio Manager to address short and long term needs;
• Help organize public and private events specific to students and members
Marketing and Evaluation:
• Prepare content for class brochures and other print media by working with other Clay Art Center staff
• Oversee and maintain educational and community content on website
• Analyze metrics and evaluate the impact of programming quarterly
Personnel:
• Supervise part-time Community Liaison and full-time Program Assistant
• Supervise and mentor Community Arts Fellow and Community Arts Assistant(s), who provide technical and administrative support.
• Be accountable and report to the ED
• General customer care, including returning phone calls and emails daily and developing relationships with students, teachers, student prospects and visitors.
• Attend gallery openings and events as needed
Financial:
• Develop budget for programming
• Maintain controls to meet fiscal year income and expense budget targets
• Manage credit log system
• Manage instructor hourly payroll on a bi-monthly basis.
Qualifications:
• 4 years of experience in community-based arts programming, adult education, k-12 education or arts administration.
• A deep knowledge of ceramics.
• Ability to teach and develop programming for a wide spectrum of audiences and ages.
• Access to reliable transportation.
Benefits: Health Insurance, vacation and sick days, opportunity to take a free ceramics class.
Application instructions: Please send resume and cover letter with the subject line Program Director to [email protected]. No calls please.
Posted November 1, 2019
www.clayartcenter.org
